Special Events Program Coordinator Job at City of Lake Alfred, Lake Alfred, FL

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  • City of Lake Alfred
  • Lake Alfred, FL

Job Description

Job Description

Job Description

Special Events Program Coordinator Parks & Recreation Department
Salary Range: $39,951 - $43,244. Employee Benefits: 401(a) and 457(b) Retirement Plans, Tuition Reimbursement, Referral Bonus, Wellness Benefits Suite, Paid Holiday, Vacation, and Sick Leaves

The City of Lake Alfred is seeking an organized and dynamic **Special Events & Program Coordinator** to manage and oversee facility bookings, client contracts, event coordination, and programming for the Parks & Recreation Department. The coordinator will play a crucial role in ensuring successful city-run events, community programs, and athletic activities. This role involves a mix of client-facing responsibilities, event management, and administrative duties with an independent scope of work.

Key Responsibilities:

  • Assist in preparing and coordinating the summer camp program in collaboration with the Library staff.
  • Oversee City-run events, including Bluegrass Festival, Car Show, Back to School, Fire Open House, Christmas Parade, Employee Holiday Parties, and more.
  • Manage facility bookings, contracts, client billing, and serve as a client liaison.
  • Coordinate with city departments for event permits, such as food trucks and special events.
  • Issue set-up and service requests for events and ensure coordination with park staff and relevant departments.
  • Conduct facility tours and respond to booking inquiries from clients.
  • Prepare presentations, distribute marketing materials, and monitor event planning activities.
  • Ensure all required event-related documents (contracts, deposits, insurance, etc.) are submitted on time.
  • Work with clients to understand event needs and provide details on the facilities' capabilities, policies, and fees.
  • Handle customer service complaints and vendor coordination for events.
  • Assist in athletic program coordination and run field trips or other park-related programs.
  • Serve as the event duty manager and work flexible hours, including nights, weekends, and holidays.

Qualifications:

  • A high school diploma or equivalent is required; an associate’s degree in marketing, business administration, public administration, sports administration, or a related field is preferred.
  • Two (2) years of experience in event coordination or client service, ideally in a comparable setting.
  • Equivalent combinations of education, training, and experience will be considered.

Special Requirements:

  • Must possess a valid driver’s license and maintain a valid telephone number.
  • Experience with government operations is preferred.

Knowledge, Skills, and Abilities:

  • Knowledge of event scheduling, contract negotiation, and client requirements.
  • Familiarity with convention sales, public relations, and event coordination principles.
  • Ability to plan, organize, schedule, and supervise event activities.
  • Proficiency in using personal computers; knowledge of CAD Lite and USI management systems is helpful.
  • Excellent communication skills, both oral and written.
  • Strong relationship-building skills to maintain effective working relationships with clients, coworkers, and supervisors.
  • Ability to budget event specifics related to staffing and logistics.

Licenses, Certification, or Registration:

  • Must have or be willing to obtain CPR/First-Aid Certification.

Physical Requirements and Work Environment:

  • Sedentary work with some standing and walking.
  • Ability to lift up to 25 pounds regularly.
  • Routine keyboard operations.
  • Occasional outdoor work in high heat and varying weather conditions during events.

Why Join Us?

The City of Lake Alfred offers a collaborative and supportive work environment with opportunities to engage with the community and contribute to meaningful public events. We are committed to equal employment opportunities and maintaining a drug-free workplace.

 

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Job Tags

Holiday work, Contract work, Temporary work, Summer work, Outdoor, Flexible hours, Night shift,

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